How to Use a Google Sheets Rank Tracker

How to Use a Google Sheets Rank Tracker

Want an affordable alternative to a Google Sheets rank tracker? Try ProRank Tracker for FREE today.

Many times, when people are looking for a rank tracker, they look primarily at the highly advanced features it offers:

  • Reporting
  • Location tracking
  • Keyword discovery tools

But something that many people forget to consider is how well a tool integrates with the OTHER tools they already use.

For example, how well can your new rank tracker incorporate a system like Google Sheets into your strategy?

This article will discuss why Google Sheets can be an important tool in rank tracking and how to use ProRankTracker as an advanced Google Sheets rank tracker.

We’ll cover:

Why You Shouldn’t Manually Track Keywords with Google Sheets

If Google Sheets is so important, should you just use it as your primary rank-tracking tool?


While Google Sheets can be a great supplemental tool for a specialized rank tracker, it doesn’t work well as a manual rank tracker.


Because manually finding data every day and entering that data into Google sheets is:

  • Slow
  • Inefficient
  • Inaccurate (you can only find data from one location)

Let’s see how you SHOULD use Google Sheets as part of your rank-tracking strategy.

Why Exporting to Google Sheets Can Be Important

Why exporting to Google Sheets is an important capability for rank tracking tools

When your specialized rank-tracking tool gathers your rank data, you can then export it into Google sheets to help you do more with that data.

For example, let’s say you want to plot a graph that compares your overall ranking progress with 3 of your competitors over 6 months.

Exporting data into Google Sheets can help you make these custom graphs. 

Let’s look at 3 more reasons why exporting to Google Sheets can help you.

Fit Your Rank Tracker Into Your Current Organizational System

If you’re already extensively using Google Sheets in your organizational system, it’s better to fit your specialized rank tracker into that system than to try to overhaul EVERYTHING else.

In other words, the ability to export to Google Sheets gives you more flexibility to incorporate multiple tools into your current system.

It also makes adjusting when adding new tools easier since you already have a functional system in place.

Free Tools to Save Money

There are plenty of tools out there to do anything you need, but why pay if you can find a free tool that works well for you?

That’s why many people decide to continue to use Google Sheets as an organizational tool:

  • It’s free
  • It works well
  • It’s easy to use (so you don’t have to learn another tool)

Most small businesses (unfortunately) aren’t swimming in cash. If you can save money by using a great free tool for SEO spreadsheets, why not?

Use Tools You’re Already Familiar With

Almost everyone has used Google Sheets at one point or another. Even die-hard Excel fans have become familiar with the Google alternative as it’s gained popularity.

That’s another great reason to look for a rank tracker that can incorporate Google Sheets into your rank-tracking strategy. It keeps you from having to learn a new tool, which helps in 2 ways.

First, it saves you time. Why waste time learning a new tool if you don’t have to?

Second, it actually improves your rank-tracking accuracy. Learning a second tool invariably means you won’t be as good at it, which normally means things get missed.

What Can You Use Google Sheets for on ProRankTracker?

When it comes to ProRankTracker, how does it integrate with Google Sheets?

Fortunately, ProRankTracker uses Google Sheets integration in several ways. That means it allows for maximum flexibility.

Let’s look at 2 specific use cases where you can combine the power of ProRankTracker with Google Sheets rank tracking capabilities to get the best of both worlds.

Export Rank Reports

The first use of Google Sheets is the ability to export your ProRankTracker rank reports to analyze them.

For example, let’s say you want to keep track of your previous rank reports by keeping a running Google Sheet. This might help you stay organized and increase your historical knowledge of your ranks.

Using ProRankTracker, all you have to do is export your Rank Reports directly to Google Sheets!

Full SERPs

Another key use of ProRankTracker’s integration with Google Sheets is downloading Full SERPs for viewing on Google Sheets.

There are several reasons you might want to do this:

  • Keeping a record of how the SERP for a particular keyword changes
  • You like the layout of Google Sheets and the manipulability of the data

Full SERPs are a critical part of tracking your ranks, so the ability to view them in Google Sheets can be extremely helpful to many users.

How to Use ProRankTracker to Export Ranks to Google Sheets

Now that we’ve gone over some of the major uses for ProRankTracker’s integration with Google Sheets, let’s look at how to do it.

In other words, how do you actually get data from ProRankTracker into Google Sheets?

After that, we’ll discuss how to get data from Google Sheets into ProRankTracker through importing.

Add Google Sheets Integration

Before you can do anything with Google Sheets, you need to integrate your Google Sheets account with your ProRankTracker account.

Fortunately, it’s a very straightforward process.

  1. Click the gear icon on the top right corner of your dashboard.
  2. Click “Integrations.”
  3. Click on the Google Sheets integration.
  4. Select or login to your Google account
  5. Accept the permissions that ProRankTracker requests.

That’s it!

You’re ready to start exporting ranks from ProRankTracker into Google Sheets!

Export a Report to Google Sheets

The next step is to select the report that contains the data you want to look at in Google Sheets.

ProRankTracker has over 20 types of reports, so navigate to the one you want and select it.

When you select a report, you need to first generate the desired report before being able to export it. To create a report, click “Add New Report” and fill out the required info.

In the “Export to” dropdown menu, select “Google Sheets.”

When you create this report, it will automatically appear in your Google Sheets profile as a new spreadsheet with the name you selected!

Please note that you won’t see Google Sheets as an option here if you haven’t already added it as an integration, as we did in the last step.

Export a Rankings View to Google Sheets

When you select one of ProRankTracker’s 5 Rankings Views, you’ll see a download button in the top right corner. Click it!

You will see multiple download options, including 3 types of export options:

  • Download
  • Cloud
  • Email

To export directly to Google Sheets, select “Cloud.” Then, use the “Save to” dropdown menu to select “G-Sheets.”

When you’ve done that, click “Save,” and ProRankTracker will send the new spreadsheet to Google Sheets.


Your rank-tracking tool is only powerful if works well in your system. That’s why integration with tools like Google Sheets can be so important!

By following the steps in this article, you can boost your productivity and save time by integrating Google Sheets with the already powerful ProRankTracker platform.

If you aren’t already signed up for ProRankTracker, sign up for a 30-day free trial, so you can see just how much it can benefit your business!

Good luck!