{"id":7480,"date":"2025-06-10T15:38:48","date_gmt":"2025-06-10T15:38:48","guid":{"rendered":"https:\/\/proranktracker.com\/blog\/?p=7480"},"modified":"2025-06-11T04:48:30","modified_gmt":"2025-06-11T04:48:30","slug":"automated-rank-tracker","status":"publish","type":"post","link":"https:\/\/proranktracker.com\/blog\/automated-rank-tracker\/","title":{"rendered":"How to Set Up an Automated Rank Tracker in 9 Steps"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Manual rank tracking is time-consuming and nearly impossible to scale.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you think you\u2019ll stay on top of your rankings by manually searching keywords every day, you\u2019ll struggle to know when or how to adjust your SEO strategy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Which means your SEO performance could be deteriorating without you even realizing it. And by the time you notice a ranking drop, it might be too late to recover lost traffic.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s why experienced SEO pros use an <\/span><a href=\"https:\/\/proranktracker.com\/blog\/what-is-rank-tracking\/\"><span style=\"font-weight: 400;\">automated rank tracker<\/span><\/a><span style=\"font-weight: 400;\"> to monitor search rankings in the background and provide daily updates. This allows you to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save hours every week by automating tedious checks<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eliminate human error and get accurate, daily data<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track hundreds (or thousands) of keywords as your site grows<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Analyze key factors like location, device, SERP features, and historical trends<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Catch ranking drops early and take action before traffic slips<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identify growth opportunities by knowing which keywords are driving traffic and which pages to optimize next<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Below, I\u2019ll show you how to set up ProRankTracker to do all of the above.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Feel free to skip to the section most relevant to you:<\/span><\/p>\n<ul>\n<li data-start=\"103\" data-end=\"140\"><a href=\"#step-1-sign-up-for-proranktracker\">Step #1: Sign Up for ProRankTracker<\/a><\/li>\n<li data-start=\"143\" data-end=\"176\"><a href=\"#step-2-add-url-keyword-combos\">Step #2: Add URL\/Keyword Combos<\/a><\/li>\n<li data-start=\"179\" data-end=\"243\"><a href=\"#step-3-create-projects-groups-and-tags-for-clean-reporting\">Step #3: Create Projects, Groups, and Tags for Clean Reporting<\/a><\/li>\n<li data-start=\"246\" data-end=\"314\"><a href=\"#step-4-use-rankings-views-with-automated-organizational-features\">Step #4: Use Rankings Views with Automated Organizational Features<\/a><\/li>\n<li data-start=\"317\" data-end=\"352\"><a href=\"#step-5-set-up-automatic-reports\">Step #5: Set Up Automatic Reports<\/a><\/li>\n<li data-start=\"355\" data-end=\"388\"><a href=\"#step-6-set-up-rankings-alerts\">Step #6: Set Up Rankings Alerts<\/a><\/li>\n<li data-start=\"391\" data-end=\"447\"><a href=\"#optional-step-7-use-the-api-to-integrate-other-tools\">Optional Step #7: Use the API to Integrate Other Tools<\/a><\/li>\n<li data-start=\"450\" data-end=\"507\"><a href=\"#optional-step-8-use-insta-check-for-quick-serp-checks\">Optional Step #8: Use Insta-Check for Quick SERP Checks<\/a><\/li>\n<li data-start=\"510\" data-end=\"594\"><a href=\"#optional-step-9-expand-your-keyword-strategy-with-proranktrackers-keyword-tools\">Optional Step #9: Expand Your Keyword Strategy With ProRankTracker\u2019s Keyword Tools<\/a><\/li>\n<\/ul>\n<h2 id=\"step-1-sign-up-for-proranktracker\"><strong>Step #1: Sign Up for ProRankTracker<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">First things first \u2014 you\u2019ll need a ProRankTracker account to start automating your rank tracking. (Don\u2019t worry. It\u2019s free to get started.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Why ProRankTracker? It\u2019s the <\/span><a href=\"https:\/\/proranktracker.com\/blog\/accurate-rank-tracker\/\"><span style=\"font-weight: 400;\">most accurate rank tracker<\/span><\/a><span style=\"font-weight: 400;\"> on the market, has a wide range of reporting options (that you can white-label), and it\u2019s one of the <\/span><a href=\"https:\/\/proranktracker.com\/blog\/the-3-most-and-actually-the-only-affordable-rank-tracking-plans-for-beginners-and-small-businesses\/\"><span style=\"font-weight: 400;\">most affordable options<\/span><\/a><span style=\"font-weight: 400;\"> on the market.<\/span><\/p>\n<p><a href=\"https:\/\/proranktracker.com\/plans_and_pricing\"><span style=\"font-weight: 400;\">Sign up for a 14-day free trial here to follow along!<\/span><\/a><\/p>\n<h2 id=\"step-2-add-url-keyword-combos\"><strong>Step #2: Add URL\/Keyword Combos<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">The first step in automating your rank tracking is to add your <\/span><a href=\"https:\/\/proranktracker.com\/blog\/url-rank-tracker\/\"><span style=\"font-weight: 400;\">URL\/keyword combinations to ProRankTracker<\/span><\/a><span style=\"font-weight: 400;\">. You can do this one by one in the Add Wizard tool, or you can use<\/span><a href=\"https:\/\/proranktracker.com\/blog\/bulk-keyword-rank-checker\/\"><span style=\"font-weight: 400;\"> ProRankTracker\u2019s bulk upload feature<\/span><\/a><span style=\"font-weight: 400;\"> in the Advanced Add tool.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10158\" title=\"Add Keywords\/URLs\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-1030x468.png\" alt=\"Add Keywords\/URLs\" width=\"1030\" height=\"468\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-1030x468.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-300x136.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-768x349.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-1536x698.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-1500x681.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15-705x320.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/08\/image15.png 1882w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Make sure that you include the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Group and tag to organize your URLs (more on this in the next section)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Search engine<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Search device<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Language<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Location data<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Including these other data points is one of the main differences between using a specialized tool like ProRankTracker and doing it yourself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This data will enable you to see exactly where you rank for a specific location, device, language, and search engine (such as Google, Bing, YouTube, etc.).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve added your URL and keywords, ProRankTracker will update your rank tracking data automatically daily.<\/span><\/p>\n<h2 id=\"step-3-create-projects-groups-and-tags-for-clean-reporting\"><strong>Step #3: Create Projects, Groups, and Tags for Clean Reporting<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Once your keywords and URLs are added, it\u2019s time to organize them. This step makes your reports easier to read, and your Rankings Views easier to navigate.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This might not be that important when you\u2019re tracking 5-10 URLs, but when you\u2019re tracking hundreds (or thousands) of keywords across multiple clients or sites, things can get messy fast.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By using Projects, Groups, and Tags, you can slice your data any way you want \u2014 and build specific reports that impress clients.<\/span><\/p>\n<p><b>Here\u2019s what each is for (in order of lowest to highest hierarchy):<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Tags<\/b><span style=\"font-weight: 400;\"> = Labels for specific keywords<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Groups<\/b><span style=\"font-weight: 400;\"> = Collections of URLs\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Projects<\/b><span style=\"font-weight: 400;\"> = Top-level buckets of Groups<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Once you create Tags, Groups, and Projects, you can automatically organize your keywords and URLs when you add them (or manage them after).<\/span><\/p>\n<p><b>Pro tip: <\/b><span style=\"font-weight: 400;\">Create different Projects for each of your clients or websites, then further organize your pages with Groups based on common characteristics or campaigns. Tags are helpful for more granular organization (ex: labeling keywords based on importance).<\/span><\/p>\n<h2 id=\"step-4-use-rankings-views-with-automated-organizational-features\"><strong>Step #4: Use Rankings Views with Automated Organizational Features<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Now that your keywords are tracked and organized, it\u2019s time to work smarter in your Rankings Views.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">ProRankTracker gives you several simple tools that help you find data fast \u2014 without re-sorting or rebuilding views every time:<\/span><\/p>\n<p><b>1) Column Sorting \u2014 <\/b><span style=\"font-weight: 400;\">By selecting \u201cColumns &amp; Sorting\u201d in a Rankings View, you can order what data you want to make visible and in what order.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10277\" title=\"Columns and Sorting\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Columns-and-Sorting-1030x774.png\" alt=\"Columns and Sorting\" width=\"1030\" height=\"774\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Columns-and-Sorting-1030x774.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Columns-and-Sorting-300x225.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Columns-and-Sorting-768x577.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Columns-and-Sorting-705x530.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Columns-and-Sorting.png 1210w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><b>2) Star Feature (Favorites Bar) \u2014 <\/b><span style=\"font-weight: 400;\">When viewing any Rankings View, click the star icon to favorite a specific term you\u2019re tracking. This allows you to surface your favorite terms to the top of a view by clicking on the star column.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10278\" title=\"PRT Star feature\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-1030x324.png\" alt=\"PRT Star feature\" width=\"1030\" height=\"324\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-1030x324.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-300x94.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-768x241.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-1536x483.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-1500x471.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature-705x222.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/PRT-Star-feature.png 1823w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><b>3) Saved Filters \u2014 <\/b><span style=\"font-weight: 400;\">Instead of manually filtering your data each time, you can save filters for fast reuse in the future.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10279\" title=\"Saved Filters PRT\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-1030x405.png\" alt=\"Saved Filters PRT\" width=\"1030\" height=\"405\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-1030x405.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-300x118.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-768x302.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-1536x603.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-1500x589.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT-705x277.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Saved-Filters-PRT.png 1828w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Then, you can access saved filters by clicking the eye icon on the top left of the dashboard.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10280\" title=\"Access Saved PRT Filters\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Access-Saved-PRT-Filters.png\" alt=\"Access Saved PRT Filters\" width=\"751\" height=\"639\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Access-Saved-PRT-Filters.png 751w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Access-Saved-PRT-Filters-300x255.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Access-Saved-PRT-Filters-705x600.png 705w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/p>\n<h2 id=\"step-5-set-up-automatic-reports\"><strong>Step #5: Set Up Automatic Reports\u00a0<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">ProRankTracker lets you set up 20+ custom automated reports \u2014 so your clients and team always have the insights they need without even having to log in to the app.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve chosen a report type, you can customize which keywords, URLs, groups, or tags to include. Then set how often it should send \u2014 daily, weekly, monthly, or on-demand. You can deliver reports in multiple formats: email content, PDF, XLSX, or CSV \u2014 <\/span><a href=\"https:\/\/proranktracker.com\/blog\/white-label-seo-report\/\"><span style=\"font-weight: 400;\">white-labeled with your branding<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, my favorite report to send to clients is the Shared Report, which is a live URL containing ranking data that you can easily share with clients or team members using a simple link.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s a rundown of the main types of reports you can generate:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Overview Reports<\/b><span style=\"font-weight: 400;\"> give you a snapshot of current rankings by URL and keywords.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10256\" title=\"Overview report\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Overview-report.png\" alt=\"Overview report\" width=\"1030\" height=\"569\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Overview-report.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Overview-report-300x166.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Overview-report-768x424.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Overview-report-705x389.png 705w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Historical Progress Reports<\/b><span style=\"font-weight: 400;\"> show ranking data broken down daily, weekly, or monthly so you can spot patterns or prove long-term SEO gains.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10257\" title=\"Historical progress report\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Historical-progress-report.png\" alt=\"Historical progress report\" width=\"1030\" height=\"620\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Historical-progress-report.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Historical-progress-report-300x181.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Historical-progress-report-768x462.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Historical-progress-report-705x424.png 705w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Ranking Comparison Reports<\/b><span style=\"font-weight: 400;\"> let you compare the same keyword across multiple URLs, devices, locations, or search engines.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10258\" title=\"ranking comparison report\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-1030x428.png\" alt=\"ranking comparison report\" width=\"1030\" height=\"428\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-1030x428.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-300x125.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-768x319.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-1536x638.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-1500x623.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report-705x293.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/ranking-comparison-report.png 1999w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Benchmark Reports<\/b><span style=\"font-weight: 400;\"> compare rankings between two dates, weeks or months \u2014 ideal for showing progress after campaigns or audits.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10259\" title=\"benchmark report\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-1030x369.png\" alt=\"benchmark report\" width=\"1030\" height=\"369\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-1030x369.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-300x108.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-768x275.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-1536x551.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-1500x538.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report-705x253.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/benchmark-report.png 1999w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li><b>Rankings Sections Reports<\/b><span style=\"font-weight: 400;\"> export what you see in PRT\u2019s dashboard views (Project View, URL View, Term View, Daily View, and Full SERPs) as scheduled reports.<\/span><\/li>\n<li><b>Notifications<\/b><span style=\"font-weight: 400;\"> send automatic email alerts when ranks drop, jump, or hit specific milestones.<\/span><\/li>\n<li><b>Shared Reports<\/b><span style=\"font-weight: 400;\"> create live, password-protected URLs your clients or teammates can access anytime for real-time reporting.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10261\" title=\"shared reports\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/shared-reports.png\" alt=\"shared reports\" width=\"1030\" height=\"521\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/shared-reports.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/shared-reports-300x152.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/shared-reports-768x388.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/shared-reports-705x357.png 705w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<ul>\n<li><b>MyRanks Mobile App<\/b><span style=\"font-weight: 400;\">\u00a0gives your clients access to their rankings via a<br \/>\nwhite-labeled app with your logo and branding.\u00a0<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-9960\" title=\"Shared Reports\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/11\/image49.png\" alt=\"Shared Reports\" width=\"579\" height=\"1030\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/11\/image49.png 579w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/11\/image49-169x300.png 169w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/11\/image49-396x705.png 396w\" sizes=\"auto, (max-width: 579px) 100vw, 579px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">With templates, you can customize almost any part of your reports, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Colors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Text styles<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Header<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Footer<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cover letter<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can also <\/span><b>push data to Looker Studio<\/b><span style=\"font-weight: 400;\"> to create custom dashboards that sync with your other Google Analytics, Google Search Console, and other marketing data.<\/span><\/p>\n<h2 id=\"step-6-set-up-rankings-alerts\"><strong>Step #6: Set Up Rankings Alerts<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Daily updates are great \u2014 but some SEO shifts need immediate action. With ranking alerts, ProRankTracker can notify you the second a keyword hits a trigger \u2014 so you can respond fast and stay ahead of competitors.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Just open the Reports Center and select a notification you want to set up. Then, fill out the details that you want to get notifications on.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-7484\" title=\"Set Up Rankings Alerts\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Set-Up-Rankings-Alerts-1030x523.png\" alt=\"Set Up Rankings Alerts\" width=\"1030\" height=\"523\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Set-Up-Rankings-Alerts-1030x523.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Set-Up-Rankings-Alerts-300x152.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Set-Up-Rankings-Alerts-768x390.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Set-Up-Rankings-Alerts-705x358.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/07\/Set-Up-Rankings-Alerts.png 1472w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">For example, you might set up notifications for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your ranks dropping or increasing by a certain number or percentage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">One of your URL\/keyword combos reaching a certain rank<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">One of your tracked terms falling off the first page of Google<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-10260\" title=\"Notifications\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-1030x372.png\" alt=\"Notifications\" width=\"1030\" height=\"372\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-1030x372.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-300x108.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-768x277.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-1536x555.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-1500x542.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications-705x255.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2023\/09\/Notifications.png 1999w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Automated notifications save you time and ensure you stay on top of critical events. They can even help you avoid disasters by alerting you before a problem goes from bad to worse.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can even set up alerts for your competitors, allowing you to monitor their ranking movements.<\/span><\/p>\n<p><b>Pro tip:<\/b><span style=\"font-weight: 400;\"> Set up drop alerts for high-value pages \u2014 this catches slips early before they snowball into lost traffic and sales.<\/span><\/p>\n<h2 id=\"optional-step-7-use-the-api-to-integrate-other-tools\"><strong>Optional Step #7: Use the API to Integrate Other Tools<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Want to take your automation to the next level?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">ProRankTracker\u2019s API gives you full programmatic access to your ranking data, so you can connect PRT with your entire marketing stack.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This feature enables you to automate even more tasks, such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Exporting your ranking data to a spreadsheet<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Integrating ProRankTracker with your website\u2019s analytics software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Creating data visualizations with a tool like Google Looker Studio<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Your imagination is the limit (and coding skills)!<\/span><\/p>\n<h2 id=\"optional-step-8-use-insta-check-for-quick-serp-checks\"><strong>Optional Step #8: Use Insta-Check for Quick SERP Checks<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Sometimes, you need to check a website\u2019s current ranking right now \u2014 without needing to track it long-term.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s exactly what the pay-as-you-go Insta-Check tool is for.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10190\" title=\"Instacheck GIF\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2022\/12\/Instacheck-GIF-1280-x-550-px-1.gif\" alt=\"Instacheck GIF\" width=\"768\" height=\"330\" \/><\/p>\n<p><b>How to use it:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to the <\/span><a href=\"https:\/\/proranktracker.com\/serp-checker\"><span style=\"font-weight: 400;\">Insta-Check <\/span><\/a><span style=\"font-weight: 400;\">tool (no ProRankTracker plan required).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter the URL and keyword(s) you want to check.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose search engine, device, and location.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Run the check \u2014 you\u2019ll see fresh live results instantly.<\/span><\/li>\n<\/ul>\n<p><b>Pro tip:<\/b><span style=\"font-weight: 400;\"> I like to use Insta-Check for auditing a new website\u2019s current rankings. This is perfect if you\u2019re an SEO consultant or agency that gives prospects an SEO audit in the sales process.<\/span><\/p>\n<h2 id=\"optional-step-9-expand-your-keyword-strategy-with-proranktrackers-keyword-tools\"><strong>Optional Step #9: Expand Your Keyword Strategy With ProRankTracker\u2019s Keyword Tools<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Searching for keywords is HARD. It\u2019s so hard that very few small businesses do a very good job of determining what keywords are worth tracking.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">ProRankTracker offers several keyword tools that can help you expand your keyword strategy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Keyword Suggestions tool allows you to find new keywords to target. It generates a list of brand-new, long-tail keywords based on the list you or your competitor are currently tracking.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9916\" title=\"Keyword Suggestions\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-1030x465.png\" alt=\"Keyword Suggestions\" width=\"1030\" height=\"465\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-1030x465.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-300x136.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-768x347.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-1536x694.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-1500x678.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8-705x319.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/8.png 1892w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The Rankings Discovery tool shows you any keywords that you AREN\u2019T currently tracking but rank for nonetheless. You can use this tool to find gaps in your strategy or identify the keywords your competitors are targeting.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9917\" title=\"Rankings Discovery\" src=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-1030x466.png\" alt=\"Rankings Discovery\" width=\"1030\" height=\"466\" srcset=\"https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-1030x466.png 1030w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-300x136.png 300w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-768x347.png 768w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-1536x695.png 1536w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-1500x678.png 1500w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9-705x319.png 705w, https:\/\/proranktracker.com\/blog\/wp-content\/uploads\/2025\/01\/9.png 1906w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<h2><strong>Ready to Start Tracking Your Rankings Automatically?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">An automated rank tracker can take your SEO strategy to the next level. It saves you time, increases your accuracy, tracks more ranks, provides you with more data, and helps you avoid disasters.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you aren\u2019t already using ProRankTracker, sign up for a <\/span><a href=\"https:\/\/proranktracker.com\/\"><span style=\"font-weight: 400;\">14-day free trial<\/span><\/a><span style=\"font-weight: 400;\"> today.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Manual rank tracking is time-consuming and nearly impossible to scale. If you think you\u2019ll stay on top of your rankings by manually searching keywords every day, you\u2019ll struggle to know when or how to adjust your SEO strategy. Which means your SEO performance could be deteriorating without you even realizing it. And by the time [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":7481,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[446,21,10],"class_list":["post-7480","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","tag-automated-rank-tracker","tag-rank-tracker","tag-rank-tracking"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 4.9.10 - aioseo.com -->\n\t<meta name=\"description\" content=\"Want to know how an automated rank tracker can keep you updated on your ranks? This guide shows you how to use an automated rank tracker to boost your SEO.\" \/>\n\t<meta name=\"robots\" content=\"max-image-preview:large\" \/>\n\t<meta name=\"author\" content=\"Jacob Statler\"\/>\n\t<meta name=\"keywords\" content=\"automated rank tracker,rank tracker,rank tracking\" \/>\n\t<link rel=\"canonical\" href=\"https:\/\/proranktracker.com\/blog\/automated-rank-tracker\/\" \/>\n\t<meta name=\"generator\" content=\"All in One SEO (AIOSEO) 4.9.10\" \/>\n\t\t<meta property=\"og:locale\" content=\"en_US\" \/>\n\t\t<meta property=\"og:site_name\" content=\"ProRankTracker Blog\" \/>\n\t\t<meta property=\"og:type\" content=\"article\" \/>\n\t\t<meta property=\"og:title\" content=\"How to Use an Automated Rank Tracker to Skyrocket Your Ranks\" \/>\n\t\t<meta property=\"og:description\" content=\"Want to learn how an automated rank tracker can save you time and boost your ranks? 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